Type: color laser printer
Functions: Print only
Connectivity: Ethernet, USB, Wi-Fi
Data storage slots: USB Host
Print speed: 33ppm
Max paper size: Letter/A4
Print quality: 600x600dpi; 38,400x600dpi (enhanced)
Memory: 512MB
Apple AirPrint: yes
Consumables included: 4 x set-up cartridges (1,200 black, 1,000 color pages)
Dimensions/Weight: 421 x 427 x 288 mm (WxDxH)/36lb/16.3kg
The HP Color LaserJet Pro 4201dw (or 4202dw in the UK) is an office-oriented color laser printer capable of fast high-volume printing. It improves significantly on the HP Color LaserJet Pro 3201dw with faster print speeds, increased paper and toner capacity and an upgradable modular design.
This makes it well-suited to a busy workgroup of around ten people, but I’m sure its slick and relatively compact design will also appeal to home-based workers. For me, the enhanced black print quality is an attraction, while its somewhat expensive toner cartridges aren’t, so let’s see how it performs overall.
HP Color LaserJet Pro 4201dw: Design and build
Crisp corners, strict symmetry and refreshing blue panels ensure the HP Color LaserJet Pro 4201dw stands out from all the other off-white office printers. It’s compact enough to share your desk at home and its modular design can be expanded with the addition of a 550-sheet paper tray to suit a growing business.
The blue drawer at the bottom can hold up to 250 sheets of Letter or A4 paper, the standard amount, while the blue panel above reveals a 50-sheet multi-purpose tray, which is more useful than the usual single sheet. The output tray on top is also deeper than most, holding up to 150 sheets.
To access the toner cartridges, you press a button on the side of the printer to make that blue panel hinge all the way open. Another tiny flap on top of the printer hides a handy USB Host port. Always a welcome feature. All other ports are hidden on the rear panel.
Despite being a fairly costly step up from the HP Color LaserJet Pro 3201dw, there’s still no touchscreen, just a four-line LCD with a rotary dial beneath it. Some users might like this retro design choice, but I found it annoying. Overall, I think the design and build quality inspires confidence.
HP Color LaserJet Pro 4201dw: Features & specifications
HP has endowed this mid-price printer with plenty of features and a pretty high specification. It can duplex print, of course, and has dual-band Wi-Fi 5 with AirPrint and Mopria compatibility. There’s a USB Host port in addition to the usual square USB-B port and HP has even-thrown in a USB-A to USB-B data cable.
It has wide media compatibility with 33 choices appearing on the menu when you come to identify the type of paper you loaded. It can take any size sheet up to letter, legal or A4 with the heaviest paper it can handle being 200 g/m² which is actually fairly thin card. It has HP’s Wolf Pro Security software built in and an adequate 512MB memory.
The print speed is given as 33 or 35ppm (pages per minute) depending whether printing on Letter or A4 paper and that was broadly confirmed by my testing. That’s about equal to the Xerox C320, but slower than HP’s black and white printers.
The HP Color LaserJet Pro 4201dw can take large cartridges capable of holding enough toner for up to 7,500 black and white pages and can be expanded to hold up to 850 sheets of paper if you buy the extra paper tray. That kind of capacity should meet the needs of any SME (small to medium enterprise) and HP suggests a monthly duty cycle of up to 50,000 pages.
HP Color LaserJet Pro 4201dw: Setup and operation
With the set-up cartridges already pre-loaded, this printer is almost ready to print out of the box. The setup guide runs to 5 pages, but you won’t need it. Just load your paper, turn on and follow the on-screen prompts. I found that initiation took longer than usual because of the dial interface. Like a safe cracker, you need to turn it this way and that to enter every letter of your wi-fi password. Unlike some of HP’s printers, there’s no inbuilt Bluetooth to hand the setup of this printer straight to the HP Smart app on your mobile device.
The next model up in this series is the HP Color LaserJet Pro 4301dw multifunction printer, which does have a touchscreen, and I can see HP’s logic. A single-function device doesn’t have enough settings to justify the expense of a touchscreen. But that doesn’t stop most rival printers at this price having one.
The free HP Smart app for Android or iOS gives you an alternative to the dial interface, but you’ll still need to scroll through the paper types at the machine each time you switch media.
HP Color LaserJet Pro 4201dw: Performance
The HP Color LaserJet Pro 4201dw performed very well in my tests, achieving strong print quality in all categories, but most notably with text documents. Black text on plain paper looks especially dark and crisp with unusually sharp definition.
This must be down to HP’s 6-bit resolution enhancement technology (RET) which has the effect of boosting the native 600x600dpi engine to a claimed 38,400x600 in best black mode. Basically, with 64 levels of gray (6-bit), the printer is multiplying 600 dots x 64 to give you 38,400 dots.
Mixed color documents also look impressive, thanks to the vivid nature of HP’s LaserJet toner. It’s applied evenly too, so there’s less of that banding you see when shading blocks of black or solid color. Photographs also fare well here, especially when I switched to laser photo paper.
Laser photo paper is only slightly heavier and glossier than regular paper, which is one reason lasers aren’t as good as inkjets when it comes to photos. The other reason is you can always see the dots that make up the 600x600 dpi laser photo and that’s still the case here. Even so, this laser printer is better than most and certainly good enough for printing eye-catching images on brochures and handouts.
HP Color LaserJet Pro 4201dw: Consumables
The consumables cost for the HP Color LaserJet Pro 4201dw is competitive for monochrome prints, but slightly higher than average for color prints. And there’s only a limited amount of pre-loaded toner. It ships with four setup cartridges which should yield up to 1,200 black or 1,000 color pages, which is about half the toner you get in HP’s standard carts.
The extra high-yield carts, however, can deliver up to 7,500 and 2,200 black and color pages respectively and it’s these expensive carts that give the lowest cost per page (CPP). With the black cartridges having a much higher yield than color, but small difference in price, you have monochrome pages with a pretty good CCP of around two and half cents and color pages costing more than 15 cents.
HP uses software to block any cartridge without a genuine HP chip, so I wouldn’t recommend buying cheaper third-party toner. Given the high quality of its monochrome output in particular, the answer is to buy this printer if you print predominantly in black and white.
HP Color LaserJet Pro 4201dw: Maintenance
Like other low-maintenance laser printers, the HP Color LaserJet Pro 4201dw combines the optical drum with the toner cartridge, so drum replacement is not a consideration. On the downside, it explains why the cost of its cartridges is relatively high.
HP Color LaserJet Pro 4201dw: Final verdict
There’s a lot to like about the HP Color LaserJet Pro 4201dw. Its slick and compact design, the rapid duplex print rate and the enhanced black print quality for a start. Having two paper inputs is very convenient, while the option to add a third is sensible future-proofing for a growing business.
I’m not so keen on the rotary dial interface — I would have preferred a touchscreen — and it’s a pity it can’t handle paper heavier than 200 g/m². A bigger concern is the relatively high cost of HP’s color cartridges, but that still doesn’t put me off.
The high quality of its black and white output and the more competitive price of its black toner make this an ideal printer for anyone who needs to print a high volume of predominantly monochrome pages.
For more top-rated options, check out my guides to the best home printers and the best laser printers I've tested.
