Chrome River Expense is just one of several productivity software packages available from this provider. In fact, Chrome River offers a wide range of business-focused options that cover everything from invoicing and corporate credit cards through to travel management and analytics software. Chrome River Expense is, unsurprisingly, tasked with helping your business make better use of the time spent on handling expenses.

• Want to try Chrome River Expense? Check out the website here

Being a SaaS based solution means that Chrome River is easily scaled if you need to use it more as your business grows. At the same time, it offers plenty of convenience for both administrators and managers, as well as employees. Indeed, the latter will find that the mobile edition of the software will allow them to stay on top of expenses no matter where they happen to be.

Other expense trackers in this marketplace include QuickBooks, Expensify, Hurdlr and Zoho Expense all of which are worthy of investigation.

Pricing

Anyone looking to move over to Chrome River Expense can get a guided tour of the package thanks to a demo option. Pricing, meanwhile, comes in three different variations currently, with something to suit any kind of business. It’s possible to base your costings on the volume of monthly expense reports that you expect to need, or the number of employees submitting expenses within your company. 

Larger businesses, however, will probably want to make use of the unlimited volume option that gives them the freedom to process as much as they want when it comes to expense admin. Whichever option appeals you’ll need to contact them and talk through the options after getting the demo as specific pricing details are not revealed until you do.

Features

There’s everything you need to get on top of expenses within the Chrome River Expense software framework. It features automated spend control, in-application feature training and assistance, plus automated approval routing too. You get embedded OCR technology, which means faster scanning of receipts, plus credit card integration for a more streamlined workflow. 

Another benefit with Chrome River Expense is that it can be integrated to work with other popular financial systems, which will be a bonus for businesses that ideally want a seamless transition if they sign up for it. The SaaS package can also work in harmony with other products in the portfolio, thanks to its modular system that enables the integration of purchase orders and so on. 

Employees can carry out the majority of expense-related tasks from their mobiles, and there’s the ability to get approvals on the go. Meanwhile, administrators can also authorise the likes of cash advances and personal expenses from anywhere while the whole system can be configured to suit individual business needs. There’s international appeal too, as the system can also support 173 different currencies.

Performance

The Chrome River Expense experience has been designed to be as smooth and seamless as possible, with a cloud-based SaaS philosophy that also includes excellent mobile appeal. 

In fact, the designers have made sure that you get the same experience no matter what device you’re using to access the system. For anyone going down the mobile app route there’s the option of using biometric authentication to log in to accounts. 

Better still, there’s no real crossover between using the desktop edition and the mobile app, so employees get the same experience with the system when they're out in the field. Being cloud-based also means that updates are automatic and can be applied company wide, so everyone is on the same page.

Ease of use

Employees who need to stay on top of their expenses invariably want convenience and the Chrome River Expense app takes a lot of hassle out of the equation. The software allows anyone within a company to carry out the same tasks and duties on the road in the same manner as they’d do it back in the office. 

Administrators can set everything up in advance, so the configurable business rules features allow employees to just get on with the job without having to worry about spending limits and so on. 

Chrome River Expense is certainly focused on speed and efficiency, with the Snap application for example allowing employees to get receipts digitized and into the system within seconds. In addition, much of the day-to-day work involved in filing expenses is done by the system itself, which makes it a very efficient all-rounder.

Support

Subscribers to Chrome River Expense will get all of the usual levels of support, including teams who are able to respond to queries via the phone and email. The package also comes with a large collection of instructional videos and other supporting literature aimed at getting business owners, administrators and staff alike familiarized with the workings of this cloud-based package.

Final verdict

Chrome River Expense is one of numerous products that sit under the Emburse umbrella, and what that gets business owners is consistency. It’s possible to run all of their cloud-based packages in tandem, which helps join up a lot of the dots when it comes to things like expenses, travel and reporting too. 

There’s also the benefit of being able to integrate the system with Emburse Cards, which allow businesses to roll all of their outlay into one place and make sure that spending limits and other company policies are all adhered to. 

However, there’s also card reconciliation for the likes of Visa, Mastercard, Diners Club, American Express and more. Another appealing aspect is the powerful reporting capabilities of Chrome River Expense, which allows finance departs and business owners alike to really drill down into company expenditure.

• We've also highlighted the best expense tracker apps and software

SalesTrip is a popular expense management and travel booking system that, despite the ongoing coronivirus crisis, will have a place in the workflow needs of many businesses. The big benefit, as is the case with many expense trackers, is that it can minimize the amount of manual effort needed to keep on top of claims, and process them and other administrative tasks with ease.

Better still, SalesTrip is listed on the Salesforce appexchange platform, and that brings it in line with other practical business software tools found there. Indeed, it might make sense in many cases to mate SalesTrip with the Salesforce CRM for a nicely rounded system. The bonus is that it provides a comprehensive experience for both employees, who need to file travel expenses, and administrators who have to make travel arrangements and more besides.

Variations on the expense tracking software theme include Certify, ExpensePath, ReceiptBank, Abacus, ExpensePoint, Pleo, Declaree, Spendesk, QuickBooks, Rydoo, Expensify, Hurdlr, Zoho Expense and Pocketguard. 

• Want to try SalesTrip? Check out the website here

Pricing

It’s currently possible to experience SalesTrip for yourself without actually signing on the dotted line. They offer 15 days of unlimited access to the service, which gives you time to experience every facet of the software. Or you can request a demo. 

If you feel SalesTrip is a good fit for your business then its subscription-based pricing starts out at $5 (£4) per user, per month. There’s actually a handy savings calculator on the Pricing page that lets you explore just how much you could potentially save by using a system that combines travel booking, ticketing and expense management all into one. 

In fact, it’s easy to see just how much time you can save if you explore the Opportunities tab within the system, that effectively allows you to work out travel arrangements, flights and all the rest of it, and pay within the space of a few minutes. As a timesaver it provides great value as a business can bypass using a standalone travel agency.

Features

There’s plenty to be impressed with as you pick through the feature set of SalesTrip, with a very well-rounded selection of options that could be useful. There is, of course, the full expense management setup, that’s native on Salesforce, which will be useful if you already use their systems. 

Employees can therefore submit and review their expense claims, while administrators can approve them. The benefit here is that the data can be analysed alongside your existing Salesforce information, although the service also integrates with the likes of Quickbooks and FinancialForce. 

In addition, you get corporate card reconciliation and import options plus automatic tax reclaim while the system is also GDPR/PCI compliant too. Employees will obviously find the unlimited receipt scanning functionality beneficial while there’s also the option of searching for travel and booking it when needed. Topping it all out is real-time reporting and lots of analytics.

Performance

Businesses that are already using the Salesforce appexchange platform should find that there’s a real benefit of running the SalesTrip system in that it can be combined with other packages in the collection. The added benefit is that the cloud-based platform that SalesTrip runs on is also native to Salesforce, so you can be confident that it comes with a good level of security and all of the other expectations that are a given for this brand. 

Adding to the appealing nature of SalesTrip is that it’s intuitive, both for administrators working back at headquarters and employees who have to dip into the mobile application when they’re out in the field.

Ease of use

Using SalesTrip offers a similar experience to many other expense trackers in this burgeoning marketplace. For the desktop, browser-based edition you’ll find that the dashboard is clean, simple and has all of the obvious features and functions right to hand. The main menu within the interface carries one-click access to the likes of Accounts, Trips, Expense and Bulk Expenses, which are all areas that are commonly accessed by administrators. 

The mobile aspect, meanwhile, allows employees to file expense claims on the move, with another clean and simple environment that makes uploading scanned receipts and the associated claim a quick and easy procedure. As for the bigger picture, business owners can easily use the analytics provided by the cloud-based solution to keep firm tabs on travel expenditure, which is more critical than ever given the current economic climate.

Support

The SalesTrip support hub follows a similar theme to many other systems in the expense tracker arena. It comes with an exhaustive collection of information that can talk you through all of the features and functions found in the system. You can also use this area to find out what’s new. 

Being a pretty dynamic operation as part of the Salesforce appexchange portfolio you can be pretty sure that there’ll be new improvements appearing here before long. That aside, users with other queries can submit a ticket to the support team if the issue isn’t covered by any of the topics contained in the online support hub.

Final verdict

SalesTrip might be finding demand for this kind of software service might have slumped during the coronavirus crisis, but this is a package that still has its place. The really useful thing is that SalesTrip can be used to combine a raft of business tasks including expense tracking, and using the data from what’s in the system can also be used to accurately forecast company spend moving forwards. 

Despite the fact that these are unpredictable times, and travel and expenses might be less of a concern for companies, this is a valuable aspect of SalesTrip. Of course, there are the day-to-day convenience trimmings too, such as OCR receipt scanning, integration with corporate and personal cards along with the ability to use the Salesforce hierarchy to maintain consistency for expense approvals and other common business tasks.

• These are the best expense tracker apps and software on the market

Yordex is a London-based business that only launched three years ago, but it has already built up a solid reputation with a portfolio of options designed to make your business more efficient. While Yordex can provide you with a service that can tackle expense management, it also offers services that cover purchase order approvals, invoicing and spend tracking. What's more, it’s particularly adept at helping you with spend forecasting. 

Add it all together and Yordex looks like a great solution. Better still, it has several different packages all with different sizes of business operations in mind. Ultimately, Yordex could help streamline your businesses workflow and cut down on that frustrating admin that can stifle many operations.

Variations on the expense tracking software theme include Certify, ExpensePath, ReceiptBank, Abacus, ExpensePoint, Pleo, Declaree, Spendesk, QuickBooks, Rydoo, Expensify, Hurdlr, Zoho Expense and Pocketguard. All are worth considering during the ongoing coronavirus crisis.

• Want to try Yordex? Check out the website here

Pricing

There are currently four different plans in the Yordex product portfolio to choose from. The cheapest and perhaps most basic is the Starter option, which does at least allow you to explore what Yordex has to offer and starts at $4 (£3). 

Next up is the Plus edition, which is aimed primarily at small businesses and that costs from $3 (£2.30). Larger businesses in the mid-sized bracket are encouraged to head for the Growth bundle from $2.60 (£1.99), which is able to cope with more transactional volume. 

Rounding it out is the Premium edition for $2.25 (£1.75), which is focused on larger businesses with more suppliers to contend with. According to the company, the pricing above works out as the effective per card/per month cost and monthly plan fees are therefore $45 (£35) for the Starter edition, $89 (£69) for Plus, $192 (£149) for Growth and $450 (£349) for Premium. 

All these are based on annual 12-month plans. Yordex does offer monthly pricing, though you’ll need to add on 20% for the as-you-go nature of this option.

Features

Alongside the flexible range of packages Yordex comes with a dazzling array of features. One of the big benefits of this service it that it’s possible to have either physical or virtual cards. For physical cards company employees can be issued with prepaid Mastercards. Virtual cards, meanwhile, can be used for things like online purchases and administrators can put limits on their spending capabilities. 

You get different allowances depending on which package you plump for, so Starter comes with 5 physical and 10 virtual cards. Premium, at the other end of the spectrum, offers 100 of each. You can therefore see the big difference between package options and costs actually seem to come down based on the volume of usage as outlined in the pricing section. 

Elsewhere, expenses are unlimited in all of the packages, plus there’s an iOS and Android app that can be used by staff for recording scans of receipts and tackling day-to-day expenditure. 

Extra convenience is provided by the ability of Yordex to produce OCR copies of invoices and receipts, which is free of charge and unlimited. Meanwhile, businesses that need it can also make use the automated payment run option. Not available for Starter, it can be added on for a fee to the other editions.

Performance

No matter where you happen to be within the Yordex framework the structure of this software service appears to be very robust. Considering that some of the beefier packages will doubtless have to deal with high volumes of data the Yordex engineers seem to have done a great job with making it resilient enough to cope with the demands of lots of users. All in all the Yordex system seems to do everything that’s expected of it and, perhaps, a little more besides.

Ease of use

Full marks has to go to Yordex and the UX designers for developing a system that’s definitely easy to master. The layout is fresh, functional and should make light work of all the tasks outlined in our opening paragraph. In the case of expenses, by way of an example, the layout is fuss free and lets you get the job done without any headaches. 

As for the day-to-day use factor, Yordex works so well because of its smart approval rules. These have been design to let you manage all those frequent tasks such as handling company cards, managing expenses, sending invoices and administering budgets with specific rules that help automate regular chores. Add on the modular construction of Yordex and you’ve got a system that is simple to learn and even more straightforward to operate.

Support

As you’d expect, Yordex comes with a solid support hub, which can be accessed from within the main site itself. This features a wealth of great do-it-yourself training, with a whole host of instructional videos, which can also be found on YouTube. Frankly, there’s not much left to learn about Yordex once you’ve picked your way through this exhaustive selection. 

Credit should go to Yordex for producing such a bumper crop of helpful guidance. Nevertheless, it is still possible you’ll want to contact support so there’s an option to submit a request to support team members via the site too. Lookout for the Community option in the website menu, which is another great way to get the inside deal on how Yordex works.

Final verdict

Yordex is in a very active marketplace with expense management tools sitting alongside billing and invoicing software, which is also alongside payroll and accounting packages. Yordex is therefore great as it does a little bit of everything from the above selection and certainly helps to streamline workflow, no matter if you’re a small concern or a larger business venture with multiple employees. 

Like many others in this arena, it’s easy to book a demo and see just how Yordex ticks. From there you have a good cross-section of packages too, with one to suit any kind of budget. All in all, Yordex is another one to add to your business wishlist.

• These are the best expense tracker apps and software on the market

Webexpenses is another expense tracker package that aims to do away with much of the drudgery involved in managing company costs. It’s been designed and built to help automate many of the expense management tasks involved with employees ongoing overheads. 

However, it's also a practical solution for tackling invoices too, and covers a lot of bases not normally associated with straightforward expense trackers. Headquartered in the UK, Webexpenses has expanded its Software as a Service (SaaS) operation so that it now has a global reach. With a growing team, the objective of Webexpenses is to help improve business efficiency and remove many of the tired manual processes involved in handling company expenses.

Variations on the expense tracking software theme include QuickBooks, Rydoo, Expensify, Hurdlr, Zoho Expense and Pocketguard. All are worth considering during the ongoing coronavirus crisis.

• Want to try Webexpenses? Check out the website here

Pricing

To ensure that your business can enjoy best value from its products and services, Webexpenses advises using its website to work out the value specific options can deliver. If you head to the pricing page there’s the option for requesting a custom quote, along with tools for calculating what Webexpenses can do for your business. There’s a return on investment calculator for example, which lets you work out potential benefits. 

Meanwhile, the value calculator is another option for working out what the SaaS can do for your business, with simple tools for getting a better idea of just how much use Webexpenses will be. There aren't any off-the-shelf packages on offer, although this custom route does seem to be a way of better tailoring the service to suit individual requirements.

Features

As you’d expect from a package like Webexpenses, it’s been designed to cover many different bases, not just expenses management. In terms of what employees get to experience then the app delivers everything needed to manage overheads when they’re out and about. This includes the ability to import receipt data as well as manage credit card transactions and all of the other day-to-day admin stuff. 

Employees also have the option of submitting their expense claims through any web browser while office administrators can process them with a high degree of automation. Indeed, Webexpenses uses its cloud-based system to handle everything such as mileage expenses, credit card expenditure, petty cash and mobile expenses. 

On top of that the Webexpenses system can also deliver sophisticated reporting and tracking options as and when they’re needed.

Performance

Webexpenses offers solid performance due to the software as a service package being accessible via any web browser on Windows or Mac. With the app also being available for either iOS or Android Webexpenses performs as you’d expect, just as long as you have a connection to the internet of course.

Ease of use

With Webexpenses being aimed at larger businesses there is a solid level of help available to get staff trained up to use this expense tracking system. However, the Webexpenses design team have also done a great job on the nuts and bolts of the interface, with a dashboard that is relatively easy to find your way around plus a supporting app for both iOS and Android that really impresses. 

However, like every other app out there, it’s something of a work in progress and some of the useability could perhaps be tweaked over time. While the Webexpenses app clearly works, there are some minor UX issues that could do with being improved to simplify its use. 

On the plus side, for employees who need to get lots of receipts digitized the Automatic Character Recognition feature means it’s both quick and easy to process higher volumes of paperwork.

Support

Webexpenses has a full suite of support options available to customers of all sizes. There’s a very good support hub online that packs a real punch thanks to a stack of tutorials on video, along with documentation and other training resources to boot. 

You can naturally contact them directly to talk to a member of support staff, with chat tools, email and phone access all being available to subscribers. The support hub is also useful in that it gives you all the latest news on any relevant software updates that occur during the year, with a calendar that outlines them all in one place.

Final verdict

Webexpenses ideally needs to be trialled in order to see if it’s a good match for your business as it might be more than a small or even mid-sized operation needs. The tools on the pricing page prove to be a great starting place to get an idea if the outlay for Webexpenses is going to be worth it. 

However, if your business needs a muscular expense tracking system that does a lot of other things as well, such as covering corporate travel, processing invoices, auditing and carrying out complex reporting, then it might be the perfect solution. 

Being able to integrate Webexpenses with other software tools and systems within your business is also a bonus. Ultimately though, you’ll need to get a custom quote from them to check if it’ll deliver a sufficient return on investment.

• These are the best expense tracker apps and software on the market